Privacy Policy

This is the privacy notice of Philippa Sitters Associates Ltd (“we, us, our”)

We are a company registered in England under company number 15963254, with our registered address as set out below:

128 City Road, London, EC1V 2NX, United Kingdom

INTRODUCTION

This is a notice to inform you of our policy about all the information that we record about you. It sets out the conditions under which we may process any information that we collect from you or that you provide to us. It covers information that could identify you “personal information”) and information that could not. In the context of the law and this notice, “process” means collect, store, use or otherwise act on information.

If you object in whole or in part to the terms laid out below, please do not use this website.
Our policy complies with UK law accordingly implemented, including that required by the EU General Data Protection Regulation (GDPR).

WHAT PERSONAL DATA WE COLLECT

We will collect any information that you provide to us when you:

make a query over the phone, by email, in writing or on our website;
submit manuscripts or other content to us by post, email or via our website; we may keep a record of that correspondence
submit an application to a job vacancy;
‘follow’, ‘like’, post to or interact with our social media accounts

The information you provide to us will include (depending on the circumstances):

Identity and contact data: Title, names, addresses, email addresses and phone numbers; links to your own website and social media platforms

Employment and background data: Job title, prior experience, references, CV or other information relating to your personal professional employment history.

Information we collect about you:

Information contained in correspondence: We will collect any information contained in any correspondence between us. For example, if you contact us using a query button on our website or by email, post or telephone, we may keep a record of that correspondence;

Website usage data: We will collect information about your interactions with the website, including information such as login data, IP address, page views, searches, requests, orders, preapprovals, confirmations, agreements between you and other website users and other actions on the website;

Technical information: We will also collect certain information about how you use our website, details of specific content and or pages you visit on our website (including duration of visits), Internet Protocol (IP) address used to connect your computer to the internet, device(s) you use to access our Website, and your geographical location. This information be collected by a third-party website analytics service provider on our behalf and/or may be collected using cookies. For more information on cookies please read the COOKIES section below.

INFORMATION WE RECEIVE FROM THIRD PARTIES

In certain circumstances, we will receive information about you from third parties. For example:
Employers, recruitment agencies and referees: If you are a job applicant we may contact your recruiter, current and former employers and/or referees, who may be based inside or outside the EU, to provide information about you and your application;

Third parties who can verify submitted information: If you submit a manuscript to us for our review, we may use third party providers to verify the information that you provide to us in connection with that submission. For example, we will use third-party databases or websites such as Amazon or Nielsen bookscan to confirm your publication history;
We use your information for the following purposes:

To provide you with access to our website in a manner convenient and optimal and with personalised content relevant to you including sharing your information with our website hosts and developers (on the basis of our legitimate interest to ensure our website is presented in an effective and optimal manner);

User and client support: to deal with enquiries or complaints about the website and share your information with our website developer and IT support provider as necessary to provide support (on the basis of our legitimate interest in providing the correct services to our website users and to comply with our legal obligations);

Recruitment: to process any job applications you submit to us, whether directly or via an agent or recruiter including sharing this with our third party recruitment agency (on the basis of our legitimate interest to recruit new employees or contractors);

WHO WE MIGHT SHARE YOUR INFORMATION WITH

The Personal Data that we collect from you may be transferred to and stored at a destination outside the European Economic Area including but not limited to the USA. By submitting your Personal Data to us you agree to this transfer, storage or processing. We will take all steps reasonably necessary and available to us to safeguard and ensure that your Personal Data is treated securely and in accordance with applicable laws.

Cookies

We use cookies to ensure that you get the most out of our website. Cookies are small amounts of information in the form of text files which we store on the device you use to access our website. Cookies allow us to monitor your use of the software and simplify your use of the website.

If you do not wish for cookies to be installed on your device, you can change the settings on your browser or device to reject cookies. For more information about how to reject cookies using your internet browser settings please consult the “Help” section of your internet browser (or alternatively visit http://www.aboutcookies.org). Please note that, if you do set your Internet browser to reject cookies, you may not be able to access all of the functions of the website.

HOW WE LOOK AFTER YOUR INFORMATION AND HOW LONG WE KEEP IT FOR

We will retain your Personal Data only for as long as is necessary to provide you with the services/activities we are undertaking and to comply with our legal obligations.
Please note that our Website may from time to time, contain links to and from third party websites. If you follow a link to any of these websites, please note that these websites have their own privacy policies and that we do not accept any responsibility or liability for these policies.

YOUR RIGHTS TO THE INFORMATION WE HOLD ABOUT YOU

You have legal rights (i) to make a “subject access request” to access your Personal Data; (ii) to request and be given your Personal Data in machine readable format for the purposes of your passing such data to third parties; (iii) to request rectification or removal of your Personal Data; and (iv) to object to processing of your Personal Data and/or to have its processing restricted. You can withdraw your consent to receive marketing messages at any time. If you would like to use any of these rights, or otherwise have any questions about how we handle data, please contact us at info@paperliterary.com, with details of your request. In the case of subject access requests please ensure that you add “subject access request” into the subject line of your email.

In relation to subject access requests, we will respond as soon as possible but no longer than one month after such request is received. We will not usually charge you an administration fee in relation to any such subject access request unless we feel that the request is unusually onerous or complex.

Use of site by children
We do not knowingly market or intentionally collect information from children under age 13.

If you are not happy with our privacy policy or if you have any compliant, then contact us at ps@philippasitters.co.uk

You have a right to lodge a complaint with the Information Commissioner’s Office.

CHANGES TO THIS PRIVACY NOTICE
We may make changes to this Privacy Notice from time to time as necessary. We will post any changes to our site.